Meeting Minutes

Hickman County Library Board Meeting

March 14, 2024

Chairman Brian Graham called the meeting to order. The following members were present: Jennifer Hudgins, Elsa Rodriguez, Cindy Chessor, Brian Crist, Ashley Barnhill, and Barbra Mayberry. Also present were Anne Osborne, Gayla Bunn, Summer Boyd and Mina Dressler (Librarian)

Minutes of the January meeting were approved with a motion by Ashley Barnhill and a second by Elsa Rodriguez.

The financial report was reviewed and noted there is an amendment for the utilities. A motion for approval was made by Barbra Mayberry with a second by Jennifer Hudgins.

The librarian’s report was presented for both Centerville and East Hickman’s location. Winter Reading Challenge had 8 individuals complete. Planning to do again December 2024- January 2025. Returned to regular hours March 4^th. Most of the staff has completed their CE hours. Hickman Heritage Music Fest February 24^th had 90 people in attendance biggest crowd so far. Many events for the community scheduled this spring at both libraries. Calendars were made available for the 2024 Summer Reading Program called Adventure begins at your library.

Anne Osborne gave Regional librarian’s report. Effective Time Management Strategies for Busy Library Staff is being held in 4 sessions in March 2024. Gayla is planning to attend. Tennessee Library Association Conference is April 2-4 open to all staff and board members. September 19, 2024 is Trustee workshop. Ashley Jones received her core competence.  

Report of Committees

• Building and Grounds- Jennifer Hudgins and Barbra Mayberry are working on plan for landscaping. Cindy Chessor volunteered to present to Lions Club to see if they would be willing to help as a community project. East bathroom Matt, with county maintenance, is working to decide what to do. May have to wait until after summer programs.

Window tint still tabled for old business.

New Business

• Reviewed 24-25 budget directors asking for 5% raise, moved money around to cover increased utilities. Additional $1000 for technology. Motion of approval by Brian Crist with a second by Barbra Mayberry.
• Renewed lease for getting different copier going to save $100 month on new lease.
• Discussed cost of copies and decided to increase all copies to 25 cents each starting 4/1/2024. Brian Crist made a motion for price increase and with Elsa Rodriguez second.

The board will meet again on May 9, 2024.

Motion to adjourn the meeting was made by Jennifer Hudgins with a second by Ashley Barnhill.